Administrative Assistant
Apply now for the role of Administrative Assistant.
- Job title: Administrative Assistant
- Salary: £11,200-£12,900 (for 2 days per week) per annum, depending on experience (equivalent to £28,000 – £32,400 for full time)
- Location: Nationwide (home-based/remote). Candidates must be eligible to work in the UK.
- Working Hours: 2 days (15 hours) per week
- Benefits:
- 25 days paid annual leave plus public and bank holidays (pro-rata)
- One week Christmas closure
- Day off for your birthday
- 7% pension contribution
- Generous training and development budget
- Duration: 1 year contract (with possibility to become permanent after first year)
- Deadline for Applications: 9am on 23 February 2023
- Interview Dates: 28 February and 1 March 2023
- Start Date: ASAP
Role
We are looking for an effective and organised administrator to help Open Rights Group run smoothly behind the scenes.
Most importantly, we are looking for someone with excellent organisational skills, who will invest care and attention in maintaining the financial, operations and membership systems that underpin our work.
The ideal candidate will also share our passion for Human Rights and Civil Liberties in the digital sphere.
ORG is an equal opportunity employer. We believe that a diverse and inclusive team working in a supportive environment is vital to the success of our work. We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as well as from LGB, Trans and non binary candidates.
What we’re like
ORG is a vibrant digital rights campaigning organisation. Founded in 2005, we have over 20,000 members and supporters and 10 local groups across the UK.
We uphold human rights like free expression and privacy. We condemn and work against repressive laws or systems that deny people these rights.
We campaign, lobby, go to court—whatever it takes to build and support a movement for freedom in the digital age.
Our remote team is spread across the UK. We’re a supportive, flexible group with high standards. We’re innovative and agile. You’ll work hard but be rewarded by the impact you collaboratively achieve.
We take staff well-being seriously and meet up regularly for in-person work and social events.
How to Apply
To apply, please submit a CV and covering letter (no longer than 2 sides of A4), setting out how you are suited to the role by emailing recruitment@openrightsgroup.org by 9 am on 23 February 2023.
Please ensure your email has the subject heading ‘Administrative Assistant’, and that all attachments are sent in PDF format.
Interviews for shortlisted candidates will be held online. Please hold 28 February and 1 March 2023 free for interviews.
Key Responsibilities
- Organising and entering supplier invoices
- Assisting with the preparation of payroll and pension payments
- Assisting with onboarding of new staff
- Scheduling induction meetings
- Assisting with practical logistics of team meetings and events where appropriate
- Monitoring shared inboxes and fielding incoming correspondence appropriately
- Maintaining our member database: entering new member data, processing cancellations, and updating details upon request
- Implementing protocols around membership retention and GDPR compliance
- Monitoring member payments and following up on failed payments
- Coordinating outgoing invoices to our corporate supporters, checking payment and following up where necessary
Person Specification
Essential
- Appreciation of the importance of well-organised systems and the maintenance of accurate financial and membership records
- Well-organised with exceptional attention to detail
- Demonstrable experience carrying out administrative tasks to a high degree of accuracy
- The ability to proficiently use basic office, accountancy and membership software
- The ability to work effectively with others and communicate with a diverse range of people
Desirable
- Interest in human rights and civil liberties in the digital sphere
- Experience in a similar administrative role
- Experience using Xero accountancy software
- Experience and/or interest in Open Source software alternatives